Harvest - Advanced Lot Traceability for Food- End User Guide

Harvest - Advanced Lot Traceability for Food- End User Guide

Purpose

The Advanced Lot Traceability for Food module brings powerful, flexible lot number assignment , enabling food and beverage processors to apply structured, traceable lot numbers without relying on rigid number series. Built on proven functionality from the Harvest Bakery App, this enhanced solution dynamically assembles lot numbers using user-defined logic—tailored to production, procurement, and warehouse operations.

Define Default No. Seiries 

  1. Search for "Lot Traceability Definition Setup" and assign a default number series. This will be used when creating new definitions.

Create Lot Traceability Definitions 

1. Search for "Lot Traceability Definitions", select New, and create a new record.

2. Enter or tab off the Lot Traceability Definition No. to auto-assign using the default number series. Provide a meaningful description.

3. Configure the elements used to build the lot number. You must use at least one element, but can combine multiple types and reuse types if needed.

 

EXPIRATIONDATE – Embed the Expiration into the lot no.

FIXEDVALUE – Hard code the value into the lot

ITEMNO – Embed item No. into the lot no.

LOCATIONCODE – Embed the location code from the document line into the lot no.

NOSERIES – Embed a Number Series into the Lot No.

SRCDOCNO – Embed the document number into the lot no.

WORKDATE – Embed the workdate from the document into the lot no. 

Functional Coverage

Lot number algorithms work in the following areas:

  • Tracking Lines Page → Function: Assign Lot
  • Purchase Lines
  • Warehouse Receipt Lines
  • Item Journal Lines
  • Output Journal Lines
  • Production Journal Lines

Key Features

  • Flexible Date Options: Supports Julian, Ordinal, D-M-Y, Serial, or MMDDYY formats
  • Dynamic Assembly: Create lots using PO numbers, production orders, dates, line numbers, or constants
  • Sequencing: Append numeric or alphabetic sequences
  • Formatting Options: Include prefixes, suffixes, delimiters, and hour-based timestamps

 

Business Benefits

  • Eliminates static number series – dynamically generates lot numbers via user-defined formulas
  • Improves traceability and compliance across the supply chain
  • Enhances operational flexibility with configurable date and formatting options
  • Simplifies setup with intuitive rules and a clean UI
  • Future-ready for advanced routing and 3rd-party integrations

Ideal For

  • Food & beverage manufacturers
  • Batch processors and packagers
  • Companies needing granular lot traceability and compliance support

 

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